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Budget Checklist
Publications
- Call for papers
- Abstracts
- Mark Your Calendar Postcard
- Brochure
- Signs/Poster Board
- Design, Print, Mailing Service
- Taping and Transcription
- Banners/Posters
- Invitations
- Awards/Recognition Items
- Stationary/Envelopes
- Tickets
- Participant Book
- Place Cards
- Office Supplies
- Handouts
- Special Notices
- Evaluation Forms
- Speaker Handouts
- Directional/Identification Signage
- Programs
- Advance Promotion/Advertising
Hotel/Convention Center
- Hotel Room Accommodations
- Facilities Rental, Meeting Room Rental
- Catering
- Parking
- Hospitality Suites
- Exhibit Areas
- Coat Room Check
- Set-Up Break-Down Charges
- Electrical Power
- Internet/Phone Line Connections
- Business Center Expenses
- Security Services
Convention Services Company
- Pipe and Drape/Exhibit Booths
- Company I.D. Signs
- Exhibit Booths and Furnishings
- Electrical Charges
- Skirted Tables, Chairs, Waste baskets, etc.
- Easels, Poster Board Display Units
- Risers, Lighting and Sound
- Furniture, Chairs, Tent Rental
- Exhibition Decoration
- Labor / Set up / Break Down
- Material Freight Charges
Audio Visual
- Power Point Slide Projectors, Overheads, VCRs, Monitors
- Microphones, Lavaliere, Fixed, Cordless
- Screens, PA Systems, Podiums
- Computer Services
- Technician and Operator Services (Labor)
- Hospitality
Speakers and Presenters
- Honorariums
- Expenses, Air fare, Per Diem, Transportation
- Speaker Gifts
Catering
- Continental Breakfast, Breakfast, AMCB, PMCB, Lunch, Dinner
- Receptions, Banquet
- Open Bar, Cash Bar
- Social Events
- Service Charge
- Server Gratuity
- Houseman Gratuity
Transportation / Parking
- Ground Transportation Management
- Passenger (7-12), Bus, Coach Rental
- Guided Tour/Sightseeing
- Drivers
- Airport Transfers and Meet & Greet Services
- Theme Party Planning
- Bi-Lingual Services
- Valet Parking
- Reserve Parking Lots
- Parking Permits
- Insurance
Miscellaneous
- Signs
- UB Foundation
- Bank Charges
- Insurance Fees
- Legal Fees
- Entertainment
- Interpreters/Translators
- Photographer
- Staff Fees
- On-Site Personnel
- Administrative Fees
- Telephone
- Shipping
- Conference Coordinator
- Salaries
- Payroll Tax
- Fringe Benefits
