Student Union Policies
Advertising
Banner Policy
Banners in the Student Union are restricted to campus activities and/or University at Buffalo related functions. Only banners that have received approval from Student Life are permitted to be displayed in the Student Union. Obtain approval sticker and Velcro straps at the Student Union Information Center. Banners hung without an approval sticker from the Student Life will be removed.
Campus groups may hang one banner per event, and all banners should have the parent (sponsoring) organization's name and logo on the lower corner of the banner. Banners must not exceed the size of 4' wide and 6' tall.
General information banners may be hung for a maximum of 14 days. Date specific banners will be removed 48 hours after the advertised event date. Set-up and removal of banners is the sole responsibility of the group. The banner area is checked daily, and banners will be removed and discarded as needed to comply with this policy.
Chalking Policy
Chalking of walls inside and outside, or sidewalks of the Student Union is prohibited under all circumstances. Individuals or groups found chalking will be charged a cleaning fee.
Distribution Policy
Literature and publications may be distributed in the Student Union provided that the individual or group has received advance approval from Student Life.
Notice/Flyer Policy
Flyers may be posted on bulletin boards by the University Community only. Posting is NOT ALLOWED on walls, doors, painted surfaces, windows, ceilings, etc. No more than one flyer per event is allowed on each bulletin board. Notices and flyers should be hung on bulletin boards and shall not exceed 11" x 14". Each flyer posted must include the name of the sponsoring organization. Flyers posted on bulletin boards in a language other than English must have a readable English translation.
All bulletin boards are cleared on Sunday evening; replacement/new flyers may be hung on Monday morning. Student Life is not responsible for any loss of or damage done to a notice, flyer, or banner posted in the building.
Any posting that violates the above regulations may be removed and disposed of immediately at the discretion of the Student Life staff. Additionally, violations of the posting policies will result in a $5.00 fine for each flyer inappropriately posted and may jeopardize the offending organization's Student Union reservation privileges and allocated office space.
Window Painting Policy
Painting of windows in the Student Union is allowed for special events with permission of Student Life. Painting is restricted to the windows in the first floor lobby. Only non-toxic, washable paint may be used on the windows. Groups will be billed a removal fee of $50.00 per window if not removed at the end of the reservation. Windows will only be cleaned with materials provided by Student Life. Any other materials may cause damage to the windows resulting in further charges.
Sound
The Student Unions staff will monitor noise levels and have the right to request organizations to lower noise levels. Failure to do so may result in loss of current and future reservations.
Portable Sound Systems
Only one portable sound system may be used between the Student Union Social Hall and Special Events area. The in-house system may be used in the Social Hall if a portable system is being used in the Special Events space. The request for sound will be taken on a first come, first-served basis.
Bands
Bands are approved by the Office of Student Life on a per event basis. Drums are not permitted in any open area in the Student Union. The outdoor stage is the only outdoor space allotted for bands at the Student Union. The Office will take the following into consideration while reviewing reservation requests:
- Time of day of event
- Location of event
- Other events in the building
Piano Usage
Pianos in closed reservation rooms may be used in conjunction with confirmed events. The UB Community may enjoy use of the piano in the Social Hall unless the sign indicates a noise conflict within the building.
Bicycles, Rollerblades, Scooters, and Skateboards
For the safety of the users of the building, bicycles, rollerblades, scooters, skateboards and other wheeled recreational vehicles may not be ridden in the Student Union. For your convenience, bike racks are located outside the main entrance of the Student Union.
Lost & Found
The Student Union assumes no responsibility for lost or stolen articles. Lost and found articles can be turned in at the Information Center on the first floor of the Student Union. People using this service assume any risk of loss. All lost and found property is regularly turned in to the University Police, located in Bissell Hall, which maintains the University's central lost and found department.