Info and Vendor Table Policy
General Policies
- Student groups may reserve only one (1) vendor or information table per day (maximum of three (3) per week; maximum of ten (10) per semester).
- Tables may set up between 8:30 am and 4:30 pm Monday through Friday, when classes are in session. Groups/vendors must set up in their designated location only.
- Music, sound equipment, entertainment, or speeches are not permitted at these tables.
- The sponsoring organization must sign out the tables and chairs at the Information Booth each day; the vendor may not do this. The sponsoring group must return the tables and chairs to the Information Booth. A charge will be assessed to the sponsoring organization for lost or damaged tables and chairs.
Information Table Policy
- Information tables are for the sole purpose of promoting on campus clubs, organizations or departments.
- Organizations will be given one four-foot table and 2 chairs to display information.
- Organizations are not permitted to sell food items at information tables without proir, written permission from Student Life.
Vendor Table Policy
- All vendors and sponsoring organizations must adhere to the above general policies.
- All outside vendors must be sponsored by a University agent, such as a recognized student organization. NO vendor will be permitted to sell on University property without such sponsorship.
- Due to space limitations, only two (2) groups sponsoring vendors will be allowed to sell in the Student Union lobby per day.
- The vendor will be provided with two (2) six-foot tables and up to four (4) chairs on the day of the sale. Each vendor must also adhere to the maximum table allotment, regardless of whether they use the Student Union's or have brought their own alternate assembly.
- It will be the responsibility of the student group to provide the vendor with the appropriate parking permits and Student Union policy information. The Student Union is not responsible for parking violations.
- A member of the sponsoring organization must be present and sitting with the vendor at all times while s/he is in the Student Union. If a vendor is found to be on campus unaccompanied, s/he will be asked to leave University property. University organization/club members should be prepared to show identification (UB SUNY Card) upon request. The table front must display a clearly legible sign indicating the sponsoring group's name.
- All sales must be in compliance with the guidelines of the sponsoring group's parent organization, and vendors must comply with the requests of the Student Union staff.
- Vendors must unload in the loading dock behind the Food Service loading area. There is no parking permitted on the sidewalk in front of the Student Union; violators will be ticketed.
- Vendors cannot post or hang any materials on the painted or glass surfaces of the Student Union. Banners, flyers, and signs may not be affixed to the building, benches, trees, or railings.
- Absolutely NO credit card vendors.
Return to Student Union Policies Index Page
