Reservation Space Policy
Reservation Information
Reservation request forms for space in the Student Union are available online, or at Suite 150 Student Union. Reservations may be submitted between 9 am and 5 pm, Monday through Friday. These hours are subject to change during recess and summer sessions.
Procedure For Reserving Space In The Union
Space will not be considered “officially confirmed” until the reserving group completes and submits a Student Union Space Request Form and receives a written confirmation letter from Student Union. The reservation process for University-affiliated groups should proceed as follows:
- An officer of the recognized group wishing to reserve space in the Student Union should complete a Student Union Space Request Form or Lobby Table Request Form as soon as possible. These forms are available in the Student Union office or at the student government offices.
- Completed Space Request Forms must be received by Student Union seven (7) business days in advance. For special set-ups and equipment needs please confirm event with the reservations coordinator at least ten (10) business days before the event.
- Student Union staff will review all space requests on a “first come, first served basis”. Only completed requests, which include a signature on the back of the form, will be accepted for review.
- The Student Union has an automatic locking system on all the doors in the Student Union, including reservation rooms. The locks are on a timer and are set to open at the start of your reservation and lock at the time a reservation is scheduled to finish. The swipe card mechanism, located to the side of the door, has a dot on it to indicate whether the door is locked. If the dot is green, the door is unlocked and may simply be opened. If the dot is red the door is locked. If a door is locked at the appropriate time of your reservation, please notify the Union Manager located at the Information Booth in the Student Union Lobby.
Groups and organizations are responsible for rooms and all their contents during their scheduled reservation time. Also, please remember to reset the room to its original condition, turn out the lights, and close the door when your reservation is finished. We appreciate your cooperation.