How to Make a Reservation in the Student Union
Space will not be considered "officially confirmed" until the reserving group submits a Student Union Space Request Form AND receives a confirmation letter from Student Union. The reservation process is as follows:
- An officer of the recognized group wishing to reserve space in the Student Union should complete a Student Union Request Form.
- Request Forms must be received by Student Union at least seven (7) business days in advance. For special set-ups and equipment needs, please confirm event with the Reservations Coordinator at least ten (10) business days before the event.
- The Student Union will review all space requests on a "first come, first served basis". Only completed requests will be accepted for review.
- The Student Union has an automatic locking system on all the doors in the Student Union including reservation rooms. The locks are on a timer and are set to open 15 minutes prior to the scheduled start time of your reservation and lock 15 minutes after the scheduled end time of your reservation. The swipe card mechanism, located to the side of the door has a dot on it to indicate whether the door is locked. If the dot is green, the door is unlocked. If the dot is red, the door is locked. If a door is locked at the appropriate time, please notify the Union Manager located at the Information Booth in the Student Union lobby.
Groups and organizations are responsible for rooms and all their contents during their scheduled reservation time. It is the group's responsibility to reset the room to its original setup and discard of any food, papers, etc. In addition, turn out the lights and close the door when the reservation is finished.
Rental Agreements & Request Forms
Rental agreements and request forms for Student Union rooms and services are available in person in Room 150 of the Student Union, or you may send the request throughout the internet or view them as a PDF.
- View room specifications & photos
- Student Groups Reservation Request Form:
- On-line Application | PDF (36KB)
- University Departments / Non-University Affiliated Organizations Student Union Reservation Request Form:
- On-line Application | PDF (49KB) | Word (286KB)
- Display Case Reservation Request Form
- On-line Application | PDF (29KB) | Word (285KB)
- Lobby Table Reservation Request
- On-line Application | PDF (39KB) | Word Document (117KB)
- Reservation Space Policy
- Locker Rental Agreement
- South Campus Reservations